StaffWorks

CareHudl

What is EventWorks?

EventWorks is a comprehensive workforce management software solution for events that helps organizations manage their diverse workforce during special events such as tournaments, concerts, and sporting events. With this event management tool, event planners can effortlessly oversee the schedules of event workers and monitor their whereabouts in real time while they are on site. Through the app, employees can access and edit their schedules and communicate with event organizers directly, helping to assure a safe and secure event.

GigFlex

How Does EventWorks Work?

EventWorks offers a turnkey event staff scheduler and tracking system, which can seamlessly integrate with existing event scheduling systems. If you are already using a personnel management system, EventWorks can pull the necessary data to function effectively for any given event. The software provides event organizers with a powerful management dashboard and gives workers a user-friendly mobile app to manage their schedules effortlessly. Whether you’re handling volunteers scheduling for special events or managing paid staff, EventWorks simplifies the entire process with it’s Geointelligent Scheduling™ software for events.

GigFlex

Why Should Event Organizers Choose to Use Event Work?

It can be quite difficult to oversee the many paid and unpaid employees needed for a successful event. Many event planners still communicate using outdated strategies like walkie-talkies, which have limited channels and are cumbersome to use. EventWorks solves this problem by providing a geointelligent mobile app that ensures precision management of on-site workers. By removing uncertainty and guaranteeing that the appropriate employees are present at the appropriate moment, this program assists in real-time worker location tracking. By tracking event employees around the venue, the app also improves event security by giving organizers and security officers real-time data and communication so they can take prompt action if necessary.

  • Automatic Check-In & Time KeepingEventWorks revolutionizes the check-in process. Instead of requiring workers to check in manually at a central office, they can use the EventWorks event staff scheduler app to check in as soon as they arrive at the venue, and automatically receive their daily assignments on their mobile app. The app ensures that workers are at the venue before they can check-in, and it tracks their arrival and departure times. This event workforce management software allows organizers to effortlessly generate detailed reports of hours worked, ensuring accurate payroll
    and reducing administrative overhead.
  • Personnel TrackingWith EventWorks, event organizers can track the exact location of every worker as soon as they arrive at the event venue. The EventWorks geointelligent scheduling software provides precise location tracking, which is crucial for maintaining event security and operational efficiency. Whether you’re managing volunteers, security personnel, or vendors, EventWorks ensures that every worker is in the right position at the right time. This technology enables organizers to flag staffing exceptions, proactively addressing issues before they impact the event.
  • CommunicationEventWorks eliminates the need for disruptive phone calls or walkie-talkie communication by offering a built-in messaging feature within the app. Workers and organizers can send and receive messages directly through the app, allowing for instant communication. All messages appear on the EventWorks management dashboard, enabling organizers to efficiently manage communication across the workforce, whether for updates, shift changes, or emergency notifications.
  • Schedule ManagementEventWorks simplifies volunteer scheduling for events and staff assignments. Organizers can create schedules directly in the EventWorks management dashboard or import data from existing systems. Workers can view their schedules on the app and access detailed role descriptions. If any changes are needed, workers can request schedule adjustments or time off via the app, ensuring flexibility. Organizers can easily communicate with workers to fill shifts, prioritize mission-critical roles, and manage staffing needs effectively.
  • Break ManagementEventWorks simplifies the break management process by providing intelligent break scheduling tools on the administrator dashboard. Organizers can easily plan and publish breaks to each
    workers mobile phone reducing administrative overhead and ensuring that each employee receives their required breaks. EventWorks automatically tracks each break start and end time to enable effective break audits and to assure regulatory compliance.
  • ReportsEventWorks provides a powerful reporting feature that allows organizers to generate detailed reports on staffing, worker assignments, and hours worked throughout the event. Whether
    you’re managing a small gathering or a large-scale event, these reports give you valuable insights into workforce distribution, ensuring smooth event execution.

    Learn more about our Staffing Agencies Services for effective staffing solutions or our GeoIntelligent Products for innovative workforce scheduling technologies.

Frequently Asked Questions

Volunteer scheduling software is a tool designed to streamline the process of organizing and managing volunteers for special events. EventWorks by GigFlex is an industry- leading solution that simplifies and optimizes volunteer scheduling, ensuring the right people are in the right place at the right time.

Volunteer workforce management software, like EventWorks, helps event organizers efficiently create and manage volunteer schedules, track volunteer locations while on site, and communicate updates in real-time. This ensures smooth operations and enhances the overall event experience for both event workers and patrons.

Scheduling volunteers for special events using software like EventWorks reduces manual administrative tasks, eliminates scheduling conflicts, and ensures optimized coverage for all event activities. It also improves volunteer satisfaction by providing volunteers with an easy-to-use mobile app that streamlines the check-in process, provides clear schedule assignments (including breaks,  a “click-to-view” detailed description of duties, confirmation they are always at the right location at the right time, and easy real-time communication tools. This can be particularly useful for reducing the learning curve for new volunteers.

An event management app like Event Works offers AI-enhanced tools like geo-intelligent scheduling, mobile accessibility, real-time updates, and seamless communication, making it easier to manage volunteers on the go. It’s a must-have tool for event organizers who want to save time and optimize worker utilization, and ensure a safe event site for both workers and patrons.

Event staff scheduler software, such as EventWorks, includes AI-enhanced features like geo-intelligent scheduling, availability tracking, real-time notifications, automated time-keeping, and reporting. These tools help organizers manage event staff and volunteers with ease.

Event Works Software simplifies event planning by intelligently automating key aspects of volunteer and staff scheduling, providing real-time exception management capabilities, and effective tools for communication and coordination. It’s designed to handle the complexities of large-scale events.

EventWorks Staff Scheduling Software stands out for its user-friendly interface, advanced geo-intelligent scheduling features, and mobile accessibility. It’s specifically designed to meet the needs of event organizers managing large teams of volunteers and staff.

Event workforce management software like EventWorks enables centralized scheduling, communication, and tracking, ensuring efficient operations and reducing the risk of errors. It’s an essential tool for successful event management.

Eventworks Geo-Intelligent Scheduling Software uses location-based data to optimize volunteer and staff assignments. This ensures that the right people are assigned to the right locations, ensuring all critical positions are always staffed,

Software for planning large events, such as Event Works, is crucial for managing complex schedules, coordinating large teams, and ensuring seamless communication. It helps organizers stay organized and deliver successful events.

Yes, Event Works Software is designed to handle large-scale events with ease. Its robust features, including geo-intelligent scheduling and real-time exception management, make it ideal for managing hundreds or even thousands of volunteers and staff.

Event Works improves communication by providing real-time notifications, shift updates, and messaging tools through an easy-to-use mobile app. This ensures that volunteers and staff are always informed and can respond quickly to changes.

Absolutely! Event Works is perfect for non-profit events, offering affordable pricing and features tailored to the needs of volunteer-driven organizations. It simplifies scheduling and enhances volunteer engagement.

Getting started with Event Works is easy! Visit https://www.gigflex.com/event-works/ to learn more about the software, request a demo, or sign up for a free trial. Experience the benefits of streamlined event planning today.

Event Works provides comprehensive support, including onboarding, training, and 24/7 customer service. Our team is dedicated to helping you make the most of our event management software.