Event Works

CareHudl

What is EventWorks?

EventWorks is a comprehensive workforce management software solution for events that helps organizations manage their diverse workforce during special events such as tournaments, concerts, and sporting events. With this event management tool, event planners can effortlessly oversee the schedules of event workers and monitor their whereabouts in real time while they are on site. Through the app, employees can access and edit their schedules and communicate with event organizers directly, helping to assure a safe and secure event.

GigFlex

How Does EventWorks Work?

EventWorks offers a turnkey event staff scheduler and tracking system, which can seamlessly integrate with existing event scheduling systems. If you are already using a personnel management system, EventWorks can pull the necessary data to function effectively for any given event. The software provides event organizers with a powerful management dashboard and gives workers a user-friendly mobile app to manage their schedules effortlessly. Whether you’re handling volunteers scheduling for special events or managing paid staff, EventWorks simplifies the entire process with it’s Geointelligent Scheduling™ software for events.

GigFlex

Why Should Event Organizers Choose to Use Event Work?

It can be quite difficult to oversee the many paid and unpaid employees needed for a successful event. Many event planners still communicate using outdated strategies like walkie-talkies, which have limited channels and are cumbersome to use. EventWorks solves this problem by providing a geointelligent mobile app that ensures precision management of on-site workers. By removing uncertainty and guaranteeing that the appropriate employees are present at the appropriate moment, this program assists in real-time worker location tracking. By tracking event employees around the venue, the app also improves event security by giving organizers and security officers real-time data and communication so they can take prompt action if necessary.

  • Automatic Check-In & Time KeepingEventWorks revolutionizes the check-in process. Instead of requiring workers to check in manually at a central office, they can use the EventWorks event staff scheduler app to check in as soon as they arrive at the venue, and automatically receive their daily assignments on their mobile app. The app ensures that workers are at the venue before they can check-in, and it tracks their arrival and departure times. This event workforce management software allows organizers to effortlessly generate detailed reports of hours worked, ensuring accurate payroll
    and reducing administrative overhead.
  • Personnel TrackingWith EventWorks, event organizers can track the exact location of every worker as soon as they arrive at the event venue. The EventWorks geointelligent scheduling software provides precise location tracking, which is crucial for maintaining event security and operational efficiency. Whether you’re managing volunteers, security personnel, or vendors, EventWorks ensures that every worker is in the right position at the right time. This technology enables organizers to flag staffing exceptions, proactively addressing issues before they impact the event.
  • CommunicationEventWorks eliminates the need for disruptive phone calls or walkie-talkie communication by offering a built-in messaging feature within the app. Workers and organizers can send and receive messages directly through the app, allowing for instant communication. All messages appear on the EventWorks management dashboard, enabling organizers to efficiently manage communication across the workforce, whether for updates, shift changes, or emergency notifications.
  • Schedule ManagementEventWorks simplifies volunteer scheduling for events and staff assignments. Organizers can create schedules directly in the EventWorks management dashboard or import data from existing systems. Workers can view their schedules on the app and access detailed role descriptions. If any changes are needed, workers can request schedule adjustments or time off via the app, ensuring flexibility. Organizers can easily communicate with workers to fill shifts, prioritize mission-critical roles, and manage staffing needs effectively.
  • Break ManagementEventWorks simplifies the break management process by providing intelligent break scheduling tools on the administrator dashboard. Organizers can easily plan and publish breaks to each
    workers mobile phone reducing administrative overhead and ensuring that each employee receives their required breaks. EventWorks automatically tracks each break start and end time to enable effective break audits and to assure regulatory compliance.
  • ReportsEventWorks provides a powerful reporting feature that allows organizers to generate detailed reports on staffing, worker assignments, and hours worked throughout the event. Whether
    you’re managing a small gathering or a large-scale event, these reports give you valuable insights into workforce distribution, ensuring smooth event execution.

    Learn more about our Staffing Agencies Services for effective staffing solutions or our GeoIntelligent Products for innovative workforce scheduling technologies.